Sponsorship Request Form

IHCA 2024 Marketing and Sponsorship Reservation Form

IHCA 2024 marketing and sponsorship details can be found in the IHCA 2024 Sponsorship, Trade Show and Advertising Guide. An online version of the guide is available here.

Complete the form below to reserve your trade show booth, sponsorship and advertising opportunities now and continue to strengthen your relationships with Iowa long-term care leaders. Check the boxes below to select your organization’s choices.

Sponsorships marked with an asterisk (*) require an IHCA Associate Membership. If you are not an Associate Member and would like to join, please complete an Associate Membership application found online here.

Sponsorship Request Form

Contact Name(Required)

IHCA Annual Convention & Trade Show Booths
For the Annual Convention & Trade Show booth reservation, indicate below, and Megan Stoulil will contact you for booth location assignments and with additional information. Trade show exhibitors who also purchase a sponsorship opportunity will receive pre- and post-convention lists of attendee email addresses.
Give top 3 options

IHCA Annual Convention & Trade Show Networking Events and Speaking Opportunities
Whether it’s getting to know attendees in a casual social environment or representing your organization to elite long-term care decision makers at exclusive gatherings, you can make an impact by sponsoring these events.

IHCA Annual Convention & Trade Show Meals and Refreshments
Win over future clients and broaden your reach by sponsoring delicious meals and beverages.

IHCA Annual Convention & Trade Show Education Events
Become the center of attention with these high-visibility sponsorships and speaking opportunities.

IHCA Annual Convention & Trade Show Gifts & Goodies
Sponsor gifts and giveaways that attendees can take home after the event, ensuring that your brand remains top-of-mind long after convention ends.

IHCA Annual Convention & Trade Show Signage and Print Opportunities
Attendees will have no other choice than to see your logo and brand throughout the event with these high-visibility sponsorship opportunities!

IHCA Annual Convention & Trade Show Wellness Sponsorships
With these sponsorship opportunities, you can provide well-deserved self-care to long-term care professionals who dedicate their lives to caring for others.

IHCA Annual Convention & Trade Show Print + Digital Advertising
IHCA’s Convention and Trade Show is full of events and sessions, and attendees refer to a variety of printed and digital materials to ensure they don’t miss out on the fun. Grab their attention by purchasing an ad or sponsoring any of these convention marketing materials.

Rent a meeting room
Provide attendees a place to get away by renting a meeting room. The room will be available on Monday and Tuesday of Convention and can be used as a space for the sponsor to host meetings or a reception with attendees, a privacy pod where attendees can make phone calls, or a charging or networking lounge. It could even be transformed into a game lounge that includes table tennis or virtual reality activities. The sponsor will be recognized on event signage and marketing materials. Please note, it will be the sponsor’s responsibility to transform the room. If you would like IHCA’s assistance, contact Megan Stoulil at megan@ iowahealthcare.org.

IHCA Advertising Opportunities

Association Leadership Events

Spring Quarterly Conference
The Spring Quarterly Conference is IHCA’s second largest education event. This day-and-a- half conference brings facility administrators, directors, managers, owners and department heads together for education covering timely topics. There is something for everyone, with a general session and six breakout sessions.

Education Events

Congressional Briefings
Join IHCA, ICAL and ICHC leaders at their Congressional Briefing events in Washington, D.C. as they meet with Iowa’s elected representatives on long-term care issues. These sponsorships are great ways to network with association leaders and members. IHCA is not responsible for airline or hotel arrangements for sponsor.

Day on the Hill
IHCA will provide an education event in the morning prior to IHCA’s Day on the Hill. After the education and a provided lunch, a bus will shuttle members and IHCA staff to the state capitol where members will directly speak to elected representatives about issues that impact long-term care in Iowa.

Calls and Virtual Events

IHCA Foundation Scholarship Levels


I have read and agreed to the Terms and Conditions of this agreement detailed below.(Required)

2024 Terms and Conditions

This Marketing/Sponsorship Agreement (“Agreement”) is made by and between Iowa Health Care Association (“The Association”) and the Advertiser/Sponsor/Exhibitor (“Vendor”), as listed on the front of this Agreement. The parties hereto agree to the following terms and conditions listed below and the terms listed in the Sponsorship, Trade Show & Advertising Guide (“The Guide”):
  1. The Association shall sell, and Vendor shall purchase marketing opportunities pursuant to the terms and conditions contained herein.
  2. Vendor shall purchase marketing opportunities as selected on the Marketing & Sponsorship Reservation Form.
  3. Vendor shall purchase selected marketing opportunities at the rates, level of participation, ad sizes specified in The Guide currently in effect for the relevant opportunities.
  4. The Association will only accept marketing materials as specified in The Guide currently in effect for the relevant marketing opportunity. All marketing materials must be submitted to The Association by the date(s) specified for the relevant activity. The Association shall have the right to refuse to market/publish any materials not received by it prior to this time, and no refund shall be made to Vendor. Vendor must make full payment at this time. If payment in full is not received, this Agreement will be cancelable, at the Association’s option.
  5. The Association shall have the right to place any advertisements anywhere in publications. The Association shall also have the right to announce sponsorships, in any manner it deems appropriate in relation to marketing opportunities.
  6. Vendor may not use The Association’s name or logo without prior written permission.
  7. The Association shall have the sole right to cancel this Agreement and refuse to use marketing materials, if The Association determines that the marketing material is in bad taste; in conflict with programs or services offered by The Association; in conflict with the general principles of The Association; not in the best interest of The Association’s members; illegal, or in any way not suitable for the marketing opportunity. If the Association cancels this Agreement for any of these reasons, The Association shall refund the amount paid by Vendor. To the extent practicable, The Association shall give advance notice to Vendor of said cancellation, however, The Association shall have the right to refuse to use marketing materials without prior notice to Vendor.
  8. The Association reserves the right, for any reason, to cancel Events sponsored by Vendors, and, if it does so, The Association reserves the right to either transfer purchased marketing opportunities to an equivalent opportunity or refund the amount paid by the Vendor, at The Association’s option.
  9. The Association reserves the right to cancel this Agreement for any reason, and, if it does so without canceling the event, The Association shall refund the amount paid by Vendor. To the extent practicable, The Association shall give advance notice to Vendor of said cancellation.
  10. The Association shall not be responsible for any errors or omissions made by the printer in preparing, modifying or printing Vendors marketing materials. If an error is made The Association shall, upon prompt notice by Vendor of the error, republish Vendor’s materials free of charge to the Vendor. The Association shall in no way be responsible for any other damages claimed by Vendor due to such error or omissions. This shall also apply to errors or omissions made in announcing Vendor’s participation in sponsorship of an event.
  11. In consideration of The Association permitting Vendor to participate in The Association’s marketing opportunities, Vendor, for himself, his heirs, legal representatives, successors, and assigns, does hereby release, acquit, and forever discharge and hold harmless The Association, its heirs, legal representatives and assigns, of and from all claims and demands of every kinds and character whatsoever accrued or that might hereafter accrue as a result of Vendor’s marketing materials from any consequences resulting directly or indirectly therefrom.
  12. This Agreement, including any marketing opportunities announced in accordance with the terms of this Agreement, does not constitute a recommendation or endorsement by the Association of the Vendor or its products, goods or services. The Association does not warrant, guarantee, or otherwise represent the merchantability or fitness of any Vendor products or the capability or services of any Vendor.
  13. This Agreement represents the entire agreement between The Association and Vendor, unless otherwise noted, and may not be modified or terminated without the written consent of both parties unless as stated herein. Vendor agrees to comply with any terms or conditions imposed by a third party that owns or controls a space where marketing of Vendors occurs.
  14. This Agreement shall be binding upon the parties, their successors and permitted assigns. Vendor may not assign or delegate its rights or duties under this Agreement without the prior written permission of The Association. 15. This Agreement shall be construed according to the laws of the State of Iowa.