As the new year begins, please note two key upcoming Occupational Safety and Health Administration (OSHA) compliance deadlines for your workplace injury and illness recordkeeping:
- Post your OSHA Form 300A (Summary of Work-Related Injuries and Illnesses) in a conspicuous location at each establishment by Feb. 1, 2026. This posting must remain visible through April 30, 2026. The Form 300A summarizes data from the previous calendar year (2025) and must be certified by a company executive, even if no recordable incidents occurred.
- Submit your required injury and illness data electronically through OSHA’s Injury Tracking Application (ITA) by March 2, 2026. The ITA is already open for submissions (data entry for 2025 began Jan. 2, 2026). Depending on your establishment’s size and industry (most long-term care is covered), you may need to submit Form 300A data, and potentially detailed information from Forms 300 and 301 if in a designated industry with 100+ employees.
- Use OSHA’s ITA Coverage Application to confirm your obligations.
To access the ITA directly and begin or complete your submission, click here.
For more information about OSHA recordkeeping, you may use AHCA/NCAL’s Resource Roadmap below, which offers practical, LTC-focused guidance to help navigate recordkeeping, determinations and ITA submissions effectively:
- Basic OSHA recordkeeping requirements
- Determining work-relatedness (including COVID-19 and other illnesses)
- OSHA ITA and electronic submission
- Navigating OSHA Recordkeeping and the Injury Tracking Application: Complying with the New Requirements (Note: This covers 2024 rule updates, still relevant for current compliance.)
- Webinar resource – OSHA Recordkeeping and New Reporting Requirements Webinar (includes details on expanded requirements, best practices and common pitfalls)
For questions on applicability, steps, or coverage determination, consult OSHA’s official site or contact AHCA’s regulatory team at [email protected].